Description

The Volunteer Engagement Coordinator plays a key role in recruiting, managing, and retaining volunteers for SVDP.

Duties and Responsibilities Include: 

Recruitment & Outreach

• Develop and implement strategies to recruit volunteers.
• Create promotional materials and attend community events to attract potential volunteers.
• Build relationships with SVDP Conferences, schools, businesses, and community groups.

Onboarding & Training

• Conduct interviews and screenings to assess volunteer suitability.
• Organize and lead orientations and training sessions to prepare volunteers for their roles.
• Provide resources and clear instructions to ensure volunteers understand expectations.
  Volunteer Management

 Maintain accurate volunteer records and databases.

• Develop volunteer schedules and assign tasks based on skills and interests.
• Supervise volunteers during shifts and provide ongoing support.

Engagement & Retention

•  Foster a positive and inclusive volunteer culture.
•  Organize appreciation events and recognition programs.
•  Regularly check in with volunteers to provide feedback and gather input.

Program Development & Evaluation

• Evaluate volunteer programs to improve efficiency and effectiveness.
• Collect feedback from volunteers and staff to refine processes.
• Monitor and report on volunteer hours, impact, and outcomes.

Communication & Collaboration

• Serve as the main point of contact between volunteers and staff.
• Communicate organizational goals and updates to volunteers.
• Collaborate with various departments to meet program needs.

Administrative Duties

• Maintain volunteer policies and procedures.
• Ensure compliance with legal and safety requirements related to volunteer activities.
   

Requirements

Specific Knowledge, Skills, Abilities:

•  Clear verbal and written communication for interacting with volunteers, staff, and external partners.
• Active listening to understand volunteer needs and concerns.
• Public speaking for orientations, trainings, and events.
• Ability to build rapport and maintain positive relationships with a diverse group of volunteers.
• Empathy, patience, and a welcoming attitude.
• Conflict resolution and diplomacy to handle sensitive situations.
• Ability to juggle multiple tasks, schedules, and events simultaneously.
• Strong attention to detail for managing volunteer records and documentation.
• Prioritization skills to meet program and volunteer needs efficiently.
• Inspire, encourage, and retain volunteers by fostering a sense of belonging and purpose.
• Team-building abilities to create a collaborative volunteer culture.
• Outreach skills to recruit new volunteers through community engagement.
• Storytelling and promotional writing to highlight volunteer opportunities and successes.
• Quick thinking and flexibility to handle last-minute changes or challenges.
• Basic data analysis and reporting skills to track volunteer impact and engagement.
• Event planning and coordination, specifically leading and planning large-scale events. 
• Familiarity with nonprofit operations and mission-driven work.

Education, Qualifications, Certifications, Trainings, Licenses:

• Minimum High School Diploma
• Proficient in Microsoft Office 365 
• Nonprofit experience is a plus
• Successfully pass any required pre-employment background and drug screening
• Maintain a valid Driver’s license, and personal auto insurance and be able to be insured by SVDP
• Commitment to the mission and goals of St Vincent de Paul Louisville