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Harvard Kennedy School
Cambridge, MA, United States (on-site)
10 days ago
Scandinavian Living Center
West Newton, MA, United States (on-site)
27 days ago
Rockford University
Rockford, IL, United States (on-site)
27 days ago
Harvard Kennedy School
Cambridge, Massachusetts, United States (on-site)
10 days ago


Job Summary

Responsible for coordination of projects and initiatives in support of the Alumni Relations and HKS Fund teams in Alumni Relations and Resource Development (ARRD). 
This position contributes to meeting and exceeding department engagement and revenue goals by providing exemplary support to the Alumni Relations and HKS Fund teams. 


Position Description

  1. Coordinates cross-department projects, with a focus on project management between the Alumni Relations, HKS Fund, and the Communications team to support overall Alumni Relations and HKS Fund activities within ARRD, such as volunteer management, data analysis, research, and staffing of special events or meetings. 

  1. Synthesizes engagement and giving data, tracks metrics, and reports findings to the Alumni Relations and HKS Fund teams for external reporting, including the annual report on giving and engagement. 

  1. Maintains alumni and donor data, including, but not limited to, tracking volunteers and activities, updating contact information, and maintaining gift records, with a strong emphasis on mastering Advance (CRM) and data reporting tools. 

  1. Works closely with both teams to organize and plan alumni Reunion weekend, which includes creating and managing registration and giving forms, responding to inquiries, handling inbox and questions, managing class committee volunteers, maintaining website and class pages, and on-site event support during Reunion weekend. 

  1. Researches, recommends, and implements the use of new technology to increase alumni engagement and fundraising efforts. 

  1. Maintains close working relationships with on-campus partners, particularly Student Services and Kennedy School Student Government (KSSG). 

  1. Provides support for Alumni Relations and HKS Fund events, including planning, tracking RSVPs, and event material production. 

  1. Maintains notes, agendas, and draft minutes of various meetings as needed.  

  1. Assists with data management for Salesforce communications, including pulling lists for alumni and donor emails.  

  1. Serves as backup for managing general phone and email inboxes for Alumni Relations and HKS Fund. 

  1. Provides administrative support on expense reports, as needed. 

  1. Performs other duties upon request, as needed, with or without accommodation. 


Basic Qualifications

3 or more years of administrative experience in a related office environment. 

Additional Qualifications and Skills

Excellent verbal and written communications skills; strong interpersonal skills; ability to communicate with a wide variety of constituencies; ability to work nights and weekends as needed. 

Ability to prioritize work in a fast-paced environment with multiple and changing priorities. Ability to work independently with minimal supervision. Competency using a variety of computer software, including a strong knowledge of MS Office and ability to learn new software quickly. 

Knowledge of alumni relations and fundraising preferred. 

Integrity and trust with a demonstrated ability to manage highly confidential information; strong attention to detail; flexibility and ability to manage multiple priorities; must be extremely organized, detail oriented; must be able to prioritize work effectively and work independently to meet deadlines. Ability to work with a diverse constituency required with strong inter-personal skills and understanding of customer service.

Job Information

  • Job ID: 65836464
  • Workplace Type: On-Site
  • Location:
    Cambridge, Massachusetts, United States
  • Company Name For Job: Harvard Kennedy School
  • Position Title: Alumni Relations and Fund Coordinator
  • Job Function: Alumni Relations,
    Annual Fund & Giving
  • Min Experience: Mid-Career

Please refer to the company's website or job descriptions to learn more about them.

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